DonorDreams blog is honored to be hosting the May 2013 Nonprofit Blog Carnival. The theme this month is “Dear board volunteer . . .” and the idea is “If you could write an anonymous letter to a nonprofit board about something they do that drives you crazy, what would that letter look like and what suggested solutions would you include?” If you are a blogger and would like more information on how to participate and submit a post for consideration, please click here to learn more.
I wanted to expand the Nonprofit Blog Carnival concept in May. So, I reached out to real non-profit people and asked them to also write an anonymous letter to their board volunteers. These people are executive directors, fundraising professionals, board members, donors, community volunteers, consultants and front line staff. I promised everyone anonymity in exchange for their submissions.
We will celebrate May’s Nonprofit Blog Carnival on Wednesday, May 29, 2013.
I hope you enjoy this real look at real issues that our community deals with on a daily basis.
Here is today’s letter:
Dear Board Volunteers:
First, let me say that I truly appreciate all the time, talent and treasure you give to our organization each year. That said, I must air my concerns regarding some practices that I see as undermining the functioning of our board and the ultimate success of our committees and fundraisers.
We have board committees designed to do work outside of the board meetings and then provide a written report to include in our board packet for review/approval at meetings. These committees are not functioning according to their design and reports are not being completed or submitted. As a matter of fact, few committees are even meeting unless I force the issue. Then I must type up the notes and follow-up on what is to be done.
New board members are learning the wrong way for committees to function. We developed the committee structure through a well thought out process….let’s use it.
You are all aware that we do not have a development person. So, it falls to me or the office manager to complete the tasks that you do not. While I understand that you are all busy, each committee chair could recruit community members to help with their committee. You can delegate and assign work to those folks. You can also check on your committee members completion of assignments.
Call/email/text your committee to stay in touch and remind them of their commitments. Get the job done!
When I am doing committee work, I am not doing the following:
- writing grants,
- completing billing or grant reporting,
- marketing the agency, or
- managing our staff and programs.
My job requires 50 hours a week to just keep my head above water. When I take on these other tasks, I am drowning.
I have no problem putting in the 60-70 hour weeks just before a fundraiser, but I cannot do this week in and week out in order to balance my every day responsibilities and those of the various committees. We need to work together to ensure the success of our organization.
With each board member renewing their commitment to their chosen committees, we can guarantee the success of each committee and fundraiser, so please do your part.
Let’s start this year with a great attitude and renewed motivation.
One sleep deprived exec